Reconcile payments

The Payments application in P2i is accessed by the department P2i roles:

  • P2i Payment Allocation Officer

  • P2i Budget Officer

  • P2i Regional Manager

  • P2i Contract Manager

  • P2i Contract Officer

  • P2i Line Manager.

After the P2i Contract Manager releases payments they are available in the Payments application.

Only the P2i Payment Allocation Officer has the permissions to use the Payment application.

ESB updates the payment status from Accepted to Posted or Not Posted.

When a posting error occurs with the payment file, ESB changes the status to Not Posted and includes an error message.

TABLE: Payment Status - values and description
Payment Status Description

Released

Payment is sent to ESB for processing
Accepted Payment is accepted by ESB
Not Accepted Payment is rejected by ESB
Posted The payment file is processed on SAP
Not Posted The payment file is rejected by SAP due to incorrect/wrong data
Cleared Payment is successfully made, and the payment is fully committed
Not Cleared Payment has been processed but was not able to be successfully made